Child Safeguarding & Trust Centre
Every child deserves a safe, respectful and empowering environment.
Our central trust hub for parents, schools, partners, sponsors and international organisations — setting out how we protect, respect and empower every child across all Kids Tiaras programmes.
Safeguarding in action
Safe. Supervised. Supported.
Our Commitment
Protecting every child.
Kids Tiaras is committed to protecting every child from abuse, neglect, exploitation, discrimination and harm — while providing safe opportunities for learning, leadership and talent development.
Safeguarding is not a policy we file away. It is the foundation of everything we do — on every stage, in every classroom, and on every journey.
We hold ourselves, our staff, our coaches and our partners to clear, transparent standards. Every child has the right to be safe, to be heard, and to be protected — always.
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Child Protection Policy
Our Child Protection Policy.
Download the full policy, summary and tailored guides for parents, schools, staff and volunteers. Each document is reviewed and updated regularly.
Full Policy
Full Child Protection Policy
The complete policy governing all safeguarding at Kids Tiaras.
Summary
Summary Version
A concise summary of key protections and responsibilities.
Parent Guide
Parent Guide
What parents need to know about safeguarding and their role.
School Guide
School Guide
Safeguarding expectations and procedures for partner schools.
Staff Guide
Staff Guide
Safeguarding duties and conduct for all staff members.
Volunteer Guide
Volunteer Guide
Safeguarding duties and conduct for volunteers.
All documents are reviewed annually. Last reviewed 2026. For printed copies or accessible formats, contact our Safeguarding Officer.
Standards
Our safeguarding principles.
Eight principles that define how we protect, respect and empower every child across all Kids Tiaras programmes.
Child First
The best interests, safety and wellbeing of every child guide every decision we make.
Respect & Inclusion
We respect every child’s dignity, background, identity and voice without exception.
Equal Opportunity
All children access our programmes equitably, regardless of ability, means or origin.
Safe Learning
Every environment is made physically, emotionally and psychologically safe.
Positive Behaviour
We model and encourage kindness, fairness and constructive conduct at all times.
Privacy & Confidentiality
Children’s data and personal information are protected and handled with care.
Accountability
We hold ourselves, our staff and our partners to clear, transparent standards.
Continuous Improvement
We learn, review and improve our safeguarding practice continuously.
Standards of Conduct
Code of conduct.
Clear, enforceable standards for everyone who engages with children through Kids Tiaras.
Staff
- Maintain professional boundaries with children
- Report concerns immediately through the safeguarding channel
- Never be alone with a child in an unobservable space
Coaches
- Prioritise welfare over performance outcomes
- Use positive, age-appropriate language
- Model respect and fair play at all times
Judges
- Judge fairly, objectively and without bias
- Provide constructive, encouraging feedback
- Avoid any behaviour that could intimidate a child
Volunteers
- Follow staff direction and safeguarding procedures
- Never photograph or contact a child privately
- Maintain the same conduct expected of staff
Parents
- Support your child’s wellbeing and attendance
- Raise concerns promptly and respectfully
- Never coerce a child’s participation
Learners
- Treat peers, staff and opponents with respect
- Speak up if you feel unsafe or uncomfortable
- Celebrate effort and fairness, not just winning
Marketplace Providers
- Meet our screening and safeguarding requirements
- Keep communication via approved channels
- Report any concern through the safeguarding channel
Safe Environments
Safe events and activities.
How we keep children safe across every type of activity — with supervision ratios, emergency contacts and risk management.
Competitions
- Crowd management and backstage supervision
- Welfare officer on duty at every event
- Clear child handover at collection
Educational Tours
- Risk-assessed accommodation and transport
- 24/7 group leader and emergency contact
- Passport, medical and consent forms verified
Workshops
- Safe, accessible venue with clear exits
- First aid kit and trained first aider present
- Content reviewed for age-appropriateness
School Clubs
- DBD/screened club facilitator
- Register taken every session
- Clear safeguarding lead per school
Green Kids Activities
- Outdoor risk assessment and weather planning
- Safe tool and material handling
- Allergy and medical information collected
International Programmes
- Embassy and travel insurance coordination
- Local safeguarding law compliance verified
- Chaperone screening and reference checks
24/7 Safeguarding Emergency Line: +254 700 000 000. Designated welfare officer on duty at every event.
Media & Privacy
Photography and media policy.
How we obtain consent, protect children's images, manage social media and respect parent rights.
Consent Requirements
Written parental consent is obtained before any child is photographed, filmed or named in any publication.
Image Usage
Children’s images are used only for approved, contextual educational and promotional purposes — never exploitative or out of context.
Social Media Guidelines
No child is tagged, located or identified on social media. Group photos are preferred over solo close-ups.
Privacy Protection
Identifying details (full name, school, address) are never paired with a child’s image publicly.
Media Permissions
Press and broadcast access is managed centrally with separate, additional parental consent.
Parent Rights
Parents may withdraw consent at any time, request removal of an image, and access what we hold.
Downloadable Consent Forms
Digital Safety
Online safety guidance.
Keeping children safe in digital learning, communication and social media.
Safe Online Learning
All digital sessions use approved, monitored platforms with a staff member present.
Digital Communication
Communication with children happens only through approved adult-supervised channels — never private DMs.
Cyberbullying Prevention
We educate learners on respectful online behaviour and act swiftly on any report of cyberbullying.
Safe Use of Social Media
Children are guided on privacy settings, oversharing risks and reporting inappropriate contact.
Data Privacy
Children’s data is stored securely, accessed by authorised staff only, and retained per policy.
Inclusion
Anti-bullying and inclusion.
Our commitment to respect, diversity, inclusion and positive behaviour for every child.
Respect
Every participant is treated with dignity and kindness, on and off the stage.
Diversity
We celebrate diverse backgrounds, abilities, faiths and identities.
Inclusion
No child is excluded or made to feel unwelcome for any reason.
Anti-discrimination
Discriminatory language or behaviour is challenged and addressed immediately.
Positive Behaviour
We reinforce positive conduct and recognise kindness and fairness.
Conflict Resolution
Disagreements are mediated early, fairly and restoratively.
Speak Up Safely
Report a safeguarding concern.
Submit a concern securely. You may report anonymously. Reports are accessed only by authorised safeguarding administrators.
Safer Recruitment
Staff recruitment and screening.
Everyone who works with children through Kids Tiaras is screened, trained and held to our Code of Conduct.
Screening
All staff and volunteers are screened against our safeguarding criteria before appointment.
Qualification Verification
Qualifications and certifications are verified with issuing bodies.
Reference Checks
Minimum two professional references are obtained and documented.
Safeguarding Training
Every appointee completes child protection training before working with children.
Code of Conduct
All staff and volunteers sign and uphold our Code of Conduct.
Prepared
Emergency procedures.
Clear, practiced procedures so children are protected when seconds matter — at events, in schools and on tour.
Medical Emergencies
- 1 Stay calm and ensure safety
- 2 Contact first aider and call emergency services if needed
- 3 Inform parent/guardian and safeguarding officer
- 4 Record the incident in detail
Lost Child
- 1 Secure exits and gather staff
- 2 Alert designated safeguarding officer
- 3 Make a calm announcement and search
- 4 If not found within 15 minutes, contact police and parents
Fire
- 1 Raise the alarm and evacuate calmly
- 2 Assembly point and register check
- 3 Do not re-enter until cleared by authorities
- 4 Report to safeguarding officer
Evacuation
- 1 Follow designated routes and exits
- 2 Account for all children and staff
- 3 Support any child with mobility needs
- 4 Await all-clear from authorities
Child Welfare Concerns
- 1 Listen and reassure without promising secrecy
- 2 Record factually and promptly
- 3 Report to safeguarding officer same day
- 4 Follow escalation and referral procedures
International Travel
- 1 Activate group leader and embassy contacts
- 2 Follow local emergency protocols
- 3 Ensure travel insurance and medical support
- 4 Maintain continuous parent communication
Partnership with Parents
Parent responsibilities.
Keeping children safe is a shared responsibility. Here's what we ask of parents and guardians.
Registration Information
Provide accurate, complete registration details for your child.
Medical Disclosures
Share any medical conditions, allergies or needs that affect your child’s safety.
Attendance
Ensure timely arrival, collection and communication about absences.
Behaviour
Support positive conduct expectations and our Code of Conduct.
Communication
Keep contact details current and respond promptly to safeguarding messages.
Consent
Provide and update consent for activities, media and medical care.
Questions
Safeguarding FAQ.
Every programme is governed by our Child Protection Policy, trained staff, safeguarding officers, supervision ratios and clear procedures for events, tours and online learning.
Get in Touch
Contact our Safeguarding Officer.
Our dedicated Safeguarding Officer handles all concerns confidentially. Reach out any time — we are here to help.
Safeguarding Email
safeguarding@kidstiaras.co.ke
Confidential — safeguarding team only
Safeguarding Phone
+254 700 000 000
Mon–Sat, for concerns and questions
Office Hours
Mon–Fri 8am–6pm · Sat 9am–1pm
Out of hours: use the emergency line
Emergency Contact
24/7: +254 700 000 000
Immediate risk to a child — call now